The following types of records are a sampling of what typically holds enduring or historical value to student organizations:

• founding documents
• meeting minutes and agendas
• publications produced by your organization, such as newsletters
• membership lists and registers
• correspondence and memos
• organizational histories, self-studies and reports
• scrapbooks and photographs of the group, members, meetings, and events
• constitutions and by-laws
• member handbooks
• audio-visual recordings of group events
• event flyers, posters and promotional materials
• event planning files
• key financial documentation, such as annual budgets
• mission statements
• charters
• research or subject files
• certificates of recognition
• artifacts (buttons, t-shirts, pins and other jewelry, uniforms, and other items used to carry out the missions and activities of the organization) 

The following records can be kept by your organization until no longer needed and then discarded:

• artifacts like trophies or award plaques
• receipts, bank statements and canceled checks
• duplicate copies of publications (the archives typically keeps 2 copies of university and organizational publications)
• university publications and memos (unless they are part of a greater subject or research file or directly relate to the organization)